9 ways to improve your project management skills in 2020

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Smart project managers know that meeting and exceeding their goals and objectives is the key to their success.

With the right project management skills, they perform their tasks better and reach milestones well on time.

Delivery of projects on time helps to build trust and credibility among customers. Not only that, they help organizations get more business.

Project management skills are extremely important for professionals working in technology companies, especially for people who interact with the client and are responsible for the delivery of the project.

As businesses become more competitive every day, project managers will find it difficult to adapt if they don’t hone their skills in 2020.

Today we are going to discuss how you can increase your efficiency in project management if you are also in a similar position.

1. Communication

Talk, message, report or reply. Communication is vital for progress, and as a project manager you must be able to communicate effectively.

Make sure you respond on time and are available when the team needs you. Good communication skills will help you build the right message and ensure that the desired message is successfully delivered to your team.

The better they understand the requirements, the faster they will deliver.

2. Time management

Time is a finite resource and you cannot afford to waste it. Once the time is up, it’s over, and as a project manager you need to figure out how to best use the time you have available to make sure you complete all the necessary milestones on the list.

When allocating time to tasks in your project, be realistic. Sit down with the team and understand the effort that a task really takes. The time estimates shouldn’t deviate much.

Once you have the time estimates with you, the challenge is to stick to them. This can only be achieved when you and your team understand the importance of productivity.

3. Share best practices

A rule common to any skill is that if you cannot teach it to others, then you are not good enough to be called an expert on that skill. To improve your skills, share your experience with others.

Teaching not only helps you brush up on what you know, but it also adds to your knowledge.

At the micro level, it creates your backup. You will be able to identify the people who will be able to manage the show in your absence. Just in case of an emergency, your colleague can continue with the project and he will not suffer.

4. Review previous projects

Sometimes it gets to a point where you have a hard time moving your project forward. This is the time when you need to make the right decisions.

Whether you’re dealing with a small project or a full multi-stage assignment, be sure to evaluate all of the options available. Speak with your elders for advice.

Reviewing past projects that have been successfully delivered can also help you put together the ideas you need for your current project.

It’s also a great idea to review customer feedback on completed tasks. This will help you understand how you did last time around.

5. Create a healthy environment within the team

Working relationships are vital when leading a team. Treat every member with respect, listen to them, and resolve any issues they face at work. Your team members should feel comfortable talking and sharing things with you.

Having a happy team on board makes life easier and will contribute to the success of your project.

6. Learn to lead

Leadership is one of the foundational skills today, but the problem is that most professionals are lacking in this field. You can’t lead a team if you can’t lead. Period!

A leader is someone who understands their team and their needs. He is ready to do things first and lead by example. He listens to them and takes their contributions seriously.

He’s the first in line when something goes wrong. On the other hand, he shares appreciation and bouquets with the whole team, when the customer is happy.

This will ensure quality production from each of your employees. It is also an important step in preparing you for lead strategic projects as you advance in your career.

7. Use project templates and tools

Templates are useful for clearly understanding project requirements and milestones. Make sure everyone on your team is using them.

Not only does this help to simplify the project, but also makes them responsible if something is missed.

In addition, there are a number of tools that are popular these days. Scoro, Basecamp, Podio, and Jira are great project management tools that you can use to make things easier on your desktop.

8. Define expectations

It is important to set expectations within the team. Let your team members know what is expected of them.

But before that, it is also important to be realistic with your requests. Don’t ask them to deliver what isn’t usually achievable or to set deadlines that are too tight.

Make them understand how important it is to follow the process and the deadlines. If these factors are respected, they are likely to deliver the project to the anticipation of the client.

9. Share the responsibilities

It is important that all tasks and responsibilities are shared within the team. In the event of a missed deadline, the responsible member must respond rather than the entire team.

The whole project will not be affected if a function is not working correctly. It can be reworked and repaired in no time.

When tasks are shared, you know who to turn to to restore things.

Summary

Like everything, project management is no cake. With increasingly demanding businesses in 2020, it’s not easy to survive if you don’t have these skills.

As we have discussed, these skills are important to ensure that you are working on the project in a transparent way without breaking the expectations of your client and your business.

Following them will not only improve you as a project manager, but you will likely get more professionally.


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