Great Ideas to Improve Time Management Skills | Small business

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Small businesses and small business owners are as prone to workplace stress as any large business or its employees. The secret to effective stress management, regardless of the size of the company, lies in addressing stress-related issues from both an organizational and individual perspective. Poorly developed or non-existent time management skills are a major stressor in the workplace. Although a small business may not have the financial resources to solve time management problems by purchasing expensive and sometimes complex time management software, there are many inexpensive or free ideas and alternatives.

An organizational approach

One of the best ways to approach time management from an organizational perspective is for a small business owner to first develop good time management skills and then become a motivational role model for employees. of the company. Incorporating ideas for improving time management skills into a newly developed or already existing employee wellness program can also be an effective way to address the issue at the organizational level. Consider posting time management tips on the employee bulletin board, including a time management segment in a lunch and learn series, and incorporating time management ideas into workplace processes and procedures. job.

Use appointment books

Buy appointment books for office staff, department heads and other key staff. Ask these employees to stop creating single-sheet to-do lists, which often become so long that they are neither efficient nor usable. Adopt a scheduling policy where meetings, tasks, and activities are scheduled and assigned not only to a specific day, but also with a specific start and end time. If the company uses office software that includes a planning module, an electronic appointment book is an alternative.

Reduce or stop interruptions

Encourage employees to reduce time-wasting interruptions by creating an environment where employees feel comfortable saying “no”. An open door policy, while standard in many small businesses, is an open invitation to interruptions and reduced productivity. Allowing employees to incorporate office hours into appointment book scheduling instead is an effective way to plan for downtime. Adopt a policy that states that unless an issue or problem requires an immediate response, employees schedule blocks of time, such as at the end of each workday, to return phone calls and respond to emails received throughout the day.

Make planning a priority

A 30-minute weekly planning meeting on Monday morning can set the stage for the week’s activities. Weekly planning meetings allow employees to better understand what needs to be accomplished during the week. Incorporating a Q&A session into each weekly meeting gives everyone the opportunity to ask questions they may need answered and to get clarification on unclear procedures that could otherwise lead to work disruptions. time-consuming. Encourage employees to spend the first 15-30 minutes of each day creating or modifying a daily plan.

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